This article applies to:
Message Header Analyzer
User reports that an e-mail message was delivered with a delay and as a first troubleshooting step, you need to figure out where exactly did the congestion occur.
The information about the exact congestion location is quite easy to get from the e-mail message header. Along the e-mail delivery route, every e-mail server which processes the message, stamps its information into the message header, along with the date/time information. The header in its native format is fairly hard to read therefore I am going to show you how to use Message Header Analyzer tool. The tool is free and comes in two forms: as an Outlook add-on and as a web based tool. We are going to cover both in this article.
Using the Message Header Analyzer as add-on in Outlook 2016
If you are an Office 365 user with Outlook 2016 you can install the Message Header Analyzer Add-on from the Office Application Store. To access the store click on the Get more apps button on the right
In the store, search for message header analyzer
Click on the Message Header Analyzer icon to install.
Sign into your Office 365 account if required.
Once installed, the Message Header Analyzer will show in the list of your Office add-ins. If you are an administrator you can also provide this for all of your users.
The cool thing about Outlook Add-ins in Outlook 2016 is that the same plugin works both with Outlook client as well as Outlook Web App.
So now that you have the plugin installed, it will show up on the plugin bar. So all you have to do in order to analyze an e-mail is to select the message and click the Message Header Analyzer button.
It works the same in Outlook client: open the message, click Message Header Analyzer and you get the message header in a nice and readable table format showing exactly where the congestion point is and how long the delay was. So in this specific case we can see that the delay occured between 2 Exchange online servers hosted by Microsoft in their Vienna and Dublin data centers.
Using the online version of the Message Header Analyzer
There might be situations where you can’t use the Outlook plug-in. For example you have an older version of Outlook which does not support the latest add-ins, or if your administrator has blocked installation of office add-ins via Group Policy.
In that case you manually extract the message header in Outlook and analyze it with the online version of the Message Header Analyzer.
Open the message you want to analyze and select File from the menu.
Right click internet headers field.
Click Select All
Open a browser and go to the Microsoft Remote Connectivity Analyzer page under https://testconnectivity.microsoft.com
Paste the header information into the analyzer.
And again you are presented with the analyzed information in a clearly readable table format with calculated delivery times.
Beside delivery information Message Header Analyzer also extracts information stamped by antivirus or antispam software which you can use in case you need to determine if the e-mail was scanned for viruses, or why a message landed in a junk mail folder.
- FAQ 000180 – How to set Microsoft Teams Room Device to use internal NTP server - December 15, 2021
- FAQ 000178 – How to change the sender and reply E-mail address in Microsoft Bookings - January 11, 2021
- FAQ 000175 – How to use Windows performance monitor to troubleshoot inbound SMTP mail flow in Exchange - July 10, 2019